2008 AFA AGM Notice & Information
The 2008 AGM will be held on Saturday 30th August 2008 at 7pm via Conference call hook up. A listing of approved venues that will be connected via Conference call follows:
AFA AGM VENUES FOR EACH REGION
ACT
ACT Companion Dog Club, Cnr Narrabundah Lane and Jerrabamberra Ave Symonston
Co-ordinator - Lyn Clyde
Mob: 0400 481 911 (Lyn)
NSW
Spastic Centre, 74 Argincourt Road Marsfield
Co-ordinator: Richard Mellon
Mobile: 0427 201 238
Southern Sydney, 115 Ocean Beach Drive, Shellharbour, 2529
Co-ordinator: Joanne Drake
Mobile: 0407 245 142
QLD
AutoLec Offices, 22 Gladys Street, Stones Corner
Co-ordinator: Keith Fidler
Mobile: 0438 941 800
SA
C.Sabertons Residence - Northgate
Mob: Catherine's 0419 803 924
Mob: Wayne's 0417817593
Coordinator - Catherine Saberton
TAS
Tasmania Agricultural Society
Glenorchy Showgrounds (Presidents room), Glenorchy Tasmania
Co-ordinator: Dot Baverstock
Mobile: 0438 436 168
VIC
Keilor - "AJ Davis Reserve" Fullarton Road, Airport West
Co-ordinator - Terry Hunter
Mob: 0412 633 994
Croydon - "Silcock Reserve" William Road, Croydon
Co-ordinator - Eric van Zuyden
Mob: 0417 820 555
Regional Locations:
Ballarat - Ballarat Dog Obedience Club, Military Drive, "Victoria Park" Ballarat
Co-ordinator - Bill Reynolds
Mob: 0409 404 859
Albury/Wodonga - 10 Chervil Place, Baranduda
Co-ordinator - Julie Walker
Mob: 0405 055 459
Meeting Etiquette:
- Visitors Sign-In Sheet is to be signed by any visitor attending the AFA AGM. This includes all Associate Members of the AFA. Associate Members are not entitled to vote.
- All those present should be quiet when the conference has commenced. All background noise will be heard at all locations and makes difficult to hear the speaker.
- No alcohol permitted at the venue
- Meetings should not be recorded or videoed without approval.
The AGM informtaion has been mail out & includes the following papers:
Meeting Agenda
Rules and Polices for Member postal ballot –Explanation document;
Ballot Form for Rules and Policies voting - (Completed Ballots MUST be returned to the AFA Returning Officer by NO LATER than C.O.B. Friday 15th August in order to allow votes to be totalled for report to the AGM).
Nomination Form for 2008/09 Committee. (In accordance with Clause 17 of the Constitution completed Nomination Forms MUST be received by the AFA Secretary by NO LATER than C.O.B. Friday 22nd August)
All of the support documents should be retained by you and brought to the AGM.
In accordance with Clause 22 (g) of the Constitution members wishing to submit any Motions to the AGM must submit the motion in writing to the AFA Secretary by NO LATER than C.O.B. Friday 15th August. Motions should be drafted in a manner that allows a Yes / No vote and should be accompanied by a short (suggested max 100 words) statement in support.
The following additional documents will be made available to members by Venue co-ordinators at the Meeting:
Presidents Report
Details of any Life Member Nominations for Ballot
List of Nominations received for the 2008/09 Committee and accompanying Ballot Forms where required;
Statement of any member Resolutions being put forward for Ballot ;
Copies of the Annual Financial Statements and accompany Audit Report
(2007/08 Financial Statements are currently under preparation and then must be submitted to Audit and hence cannot be made available as part of this post out)
Venue Co-ordinators will also have available final Membership lists and member sign in sheets. Only financial ordinary Members and Life members are entitled to vote at the AGM.
Results of Postal Ballots and the 2008 Annual Awards will be announced at the AGM.
Each Venue will have an independent scrutineer to oversee voting and to submit returns to the appointed Returning Officer.
Information on the AGM will also be available on the AFA Web as it becomes available.
Brian Lindsay
( A.F.A. Secretary).